What is document translation?
Document translation is the process of converting written documents from one language to another while preserving the meaning, context, formatting, and intent of the original. Common examples include contracts, marketing materials and reports.
Detailed description
Document translation is the process of converting written documents from one language to another while preserving the meaning, context, formatting, and intent of the original. It is one of the most common and fundamental translation services, covering everything from single-page certificates to multi-hundred-page technical manuals.
Document translation spans a wide range of content types, each with specific requirements. Legal documents demand precision and adherence to legal conventions in both jurisdictions. Medical documents require accurate specialised terminology and compliance with healthcare standards. Technical documents need subject-matter expertise to handle complex terminology. Marketing documents often require creative adaptation beyond direct translation. Government documents must meet specific formatting and certification requirements.
The document translation process typically involves file preparation and analysis, assignment to qualified translators with relevant domain expertise, translation using Translation Memory and terminology management tools, quality assurance including checking and editing by a second linguist, desktop publishing to restore original formatting, and final review and delivery in the client's required format.
Common document formats handled include Microsoft Office files (Word, Excel, PowerPoint), PDF, Adobe InDesign, HTML, XML, and various specialised formats depending on the industry.
LEXIGO provides professional document translation across 171 languages with NAATI certified translators, handling all document types from urgent single-page certificates to large-scale corporate document translation programmes.
Why it matters
Document quality directly reflects organisational professionalism. Whether it is a contract, a patient information leaflet, or a government form, a poorly translated document creates confusion, erodes trust, and can have legal or compliance implications.
For organisations with ongoing document translation needs, establishing a relationship with a provider who maintains Translation Memory and terminology databases ensures that quality and consistency improve over time, while costs decrease as reusable content accumulates.
Related questions about document translation
Do I need a NAATI certified translation for my documents?
You need one if the document is for an Australian Government purpose such as a visa or citizenship application, because Home Affairs requires translators in Australia to be accredited by NAATI. Many other agencies, universities and employers ask for the same.
Which documents can be translated?
Almost any document can be translated, including birth, marriage and divorce certificates, licences, academic records, contracts, medical reports and business documents.
How much does document translation cost?
Cost depends on the language, document type, length and turnaround.
How long does document translation take?
Turnaround depends on the document, language and service level.
Do I need to send the original document?
Usually a clear scan or photo of every page is enough for the translator to work from.
Can a translated document be used for an Australian visa?
Yes, if it meets Home Affairs requirements: translations done in Australia must be by a NAATI accredited translator, and you submit both the original-language document and the English translation.
What is the difference between certified and standard document translation?
A certified translation is produced and stamped by a NAATI certified translator for official use. A standard translation is for information or business use where no certification is required.